The Commons on Kinnear
2018 Move In
Dear Resident,

We are looking forward to an exciting year with you as our resident at The Commons on Kinnear. In order to make your move-in as smooth as possible, please familiarize yourself with the following information:

The move-in date is August 17, 2018 starting at 9:00am and ending at 8pm.
We will not release any keys prior to 9:00 am on August 17, 2018. Our offices will be closing on this day at 8:00pm and no move-ins will be allowed after this time until the office opens the next day. Check-in will be located in the clubhouse and directional signage and staff will be on hand to direct you where to go.

Please remember to bring your:
  • Photo ID for proof of identity
  • Vehicle information (make, model, year, and license plate number)
  • American Electric Power confirmation number (see utilities paragraph for more details)
  • Certificate of Evidence of Property Insurance (if you opted to provide your own property liability coverage)

As you are probably aware, there will be a large number of residents moving in on this day. In an effort to keep things running as efficient as possible, please make sure to have all necessary paperwork and your account paid in full.

*PLEASE NOTE THAT APARTMENT AND ROOMMATE ASSIGNMENTS ARE SUBJECT TO CHANGE. IF A CHANGE IS NECESSARY YOU WILL BE NOTIFIED IMMEDIATELY.

Before you move in you will need to take care of 3 items: Rent, Electricity and Property Liability Insurance.


1.Rent. You will owe a full installment of rent on July 15, 2018, which will cover your August 2018 installment. Your next installment will be due on September 1, 2018, and then on the FIRST of each month after that. Rental payments can be made with a personal check, cashier’s check, and money order. WE DO NOT ACCEPT CASH. You can mail in your check or money order. You also have the option of paying online with a credit card, money gram or electronic check through our Resident Portal. This can be set-up as a one-time payment or a recurring payment each month on the first.
All checks or money orders should be mailed to:
The Commons on Kinnear
1150 Kinnear Rd
Columbus, Ohio 43212

**** It is vital that you let us know your apartment number AND bedroom letter when you pay!

2. Electricity. Electricity must be established in one of the roommate’s names before move-in. Please communicate with your roommates prior to move-in day in order to determine who will be putting the account in their name. You are able to add account holders to make payments to the electric company. Although the electric bill is put in one roommates’ name, each roommate is responsible for paying their share of the bill each month. Contact the following company prior to move-in day and obtain an account number as proof of your established account. We cannot allow anyone to move-in without this number. Communicate this information with your roommates and decide who will set this up. 
Electric Company: American Electric
Power Phone #: (800) 672-2231
Website: https://www.aepohio.com/ 
          -When establishing your electric service your meter number is

***EACH Roommate must bring the electric account number on move-in day in order to move in. Please write your account number in the space provided and bring this ENTIRE page with you on August 17, 2018 to speed up your move-in process.

AEP Account Number: ________________________________



*We are offering the option of signing up with Simple Bills to make roommate utility billing easier and hassle free. SimpleBills, Roommate Utility Billing Service, is making life easier for roommates. Each month SimpleBills invoices each roommate for only their portion and ensures the utility providers are paid on time.

Sign up at SimpleBills.com and receive detailed instructions for setting up utilities with AEP
  • Receive one bill for your monthly portion of utility bills
  • View and pay SimpleBills online for just your portion of the total utility bills Review and identify bill amounts and roommate payment status online
  • Eliminate worry about collecting from your roommates with SimpleBills Pro-Active billing process Ensure your bills are paid on time to AEP, every time

Without SimpleBills you will need to do the following:
  • Visit AEP to set up your account as outlined in point #2 above
  • You will receive standard bill(s) from utility provider(s) You will be responsible for dividing utility bills among roommates
  • You will be responsible for collecting payments from roommates
  • You will be responsible to pay AEP directly and subject to fees if bills are late
 
Electricity must be established in one of the roommate’s names before move-in. Please communicate with your roommates prior to move-in day in order to determine who will be putting the account in their name. You are able to add account holders to make payments to the electric company. Although the electric bill is put in one roommates’ name, each roommate is responsible for paying their share of the bill each month. Contact the following company prior to move-in day and obtain an account number as proof of your established account. We cannot allow anyone to move-in without this number. Communicate this information with your roommates and decide who will set this up.


3. Property Liability Insurance. The Commons on Kinnear requires all residents to obtain and thereafter maintain a minimum level of liability insurance coverage for Landlord’s property as required by the “Required Insurance Addendum to Lease Agreement.” If you have chosen to opt in to the Commons Accidental Damage Waiver (“ADW”) program, this is added with rental charges automatically. If you have decided to purchase your own coverage, important facts about this are described below:
  • This is commercial property insurance, not just renter’s insurance. We do not require residents to obtain renter’s insurance for their personal items.
  • The minimum liability coverage is a limit of $100,000 ("Minimum Required Coverage") for your legal liability for damage that you cause to the Landlord's property for no less than the following causes of loss: fire, smoke, explosion, backup or overflow of sewer, drain or sump, water damage, and falling objects.
 
****An example of the EXACT commercial property certificate The Commons on Kinnear needs from your provider has been added at the end of this packet, as well as an example of our Required Insurance Addendum from the lease agreement. This has the name and address of our property, as well as minimum liability coverage requirements. Please note, this is NOT RENTERS or PERSONAL LIABILITY INSURANCE. YOU DO NOT NEED TO PUT YOUR ROOM NUMBER ON YOUR CERTIFICATE, JUST THE PROPERTY ADDRESS.

If we do not have a copy of the required evidence of property insurance certificate, example with this letter, your account will be
charge $11/month until that is acquired. Keys will not be released until we have a payment or the certificate on move-in day.


Have a question? Don’t Worry! We’re here to make your life as easy as possible. Check out some of our FAQ’s.

1. What size are the beds?
Every one of our beds is full extra-long! Queen size sheets fit best.

2. What furniture is included?
Items that we will supply are:

Common Area
Sofa
Lounge Chair (select units)
Coffee Table
End Table (select units)
Entertainment Center
42" Flat Screen TV
*Dining Table w/ Chairs (select units)
Washer/Dryer

Bedroom
Mattress with bed frame
Dresser
Desk
Desk Chair 
 
3. What should I bring?
  • Bedding – Full Extra Long (These can be hard to find; Queen Size sheets work best)
  • Bathroom Accessories-Shower Curtain, Bath mat, Towels, Plunger, etc.
  • Cleaning Supplies
  • Kitchen Utensils– Pots, Pans, Silverware, Dishes, Cups, Bowls 
  • Ethernet Cord – For usage of the Internet
  • TV for your bedroom (remember your cable cord)
  • Vacuum
4. What appliances are in my Kitchen?
Nearly everything you could ever want! Each kitchen comes with:
  • Garbage Disposal
  • Dishwasher
  • Microwave
  • Stove
  • Oven
  • Freezer (with ice maker)
  • Fridge
 
5. Will you send me a bill each month for rent?
Rent is due on the 1st of every month, for each resident. Because rent does not change and is always due on the first of the month we do not send out a bill.
 
6. How do I pay my monthly rental installment?
Payments are due on the first day of the month. You may pay the rent at The Commons on Kinnear office or take advantage of one of our online options detailed below.

Forms of Payment
You may pay your rent online by money gram, credit card or eCheck at www.commonsosu.com and select the “Residents” option. You may pay your rent by check, money order, or cashier’s check at the office. If your rent payment is received after 9:00 am on the 3rd day of the month you will be charged a late fee as stated in the lease agreement.

After-Hours Payments
Payments may be made after hours by dropping off your check, money order or cashier’s check in the night drop located across from the fitness center. Be sure to include your name and unit number on the check, money order or cashier’s check to ensure timely processing. If late charges are applicable, they will be assessed to your account and/or the payment returned. We have the right to refuse any payment that does not pay your balance in full.

7. What utilities are included in my rent?
We take care of the majority of your utility bills to make your stay here as convenient and efficient as possible! This includes free water, cable TV with HBO, Internet, sewage, and trash; not to mention all apartments are fully furnished! The only utility bill you pay is your electric, which you pay directly to American Electric Power or SimpleBills.

8. Do I need to bring window coverings?
All windows in your apartment are furnished with blinds. You may add curtains. The standard Bedroom windows are 35 x 60. Only small nail holes are permitted. NO sticky tape, sticky tack or adhesives are permitted on any walls in your apartment. Use of these items will result in charges.

9. What do I need to hook up my computer to the Internet?
All that is needed to connect to the Internet is an Ethernet cable which may be purchased at most electronic stores. That’s it! You can also connect via Wi-Fi without an Ethernet cable.

10. Can I bring my own bed or other furniture?
If you would like to bring some of your own furniture that is fine. If you would like to remove a piece of our furniture, please contact the office and verify in writing what you want removed.

11. Where do I park? Where do my friends park?
Parking around the exterior of the buildings is available on a first come, first serve basis. If you have a parking pass you are required to park in the parking garage, so that ample parking is available for guests around the building. The parking garage is available only to those residents that pay for parking per their lease agreement and have a valid parking pass that is properly displayed. Upon move into the community, you will register and receive your parking pass and gate keycard. Guest parking in the garage is available for $5 per night and must be purchased in the office during business hours. If your guest will arrive after hours, please make arrangements in advance. You are responsible for making sure your guests are aware of this policy.

12. Can I bring my bike?
Of course, you can! Please register your bike in the office and obtain bike parking rules and regulations after move-in.

13. Do you have additional storage options?
Yes, we offer storage units at an additional cost per month. Just check with us in the office for available options.

If you have any additional questions, please feel free to contact our office at 614-335-4357 or via email at ca.commonsonkinnear@pepshmgmt.com

Once again, thank you for choosing The Commons on Kinnear as your new home!


Sincerely yours,

The Commons on Kinnear Management